Terms and Conditions

Last updated: January 16, 2026

Welcome to The Vital Oak (“we,” “us,” or “our”). By accessing this website, booking or participating in online or in-person services, classes, courses, trainings, mentorships, or events, you agree to be bound by these Terms and Conditions (“Terms”). If you do not agree, please do not use this website or our services.

1. Scope of Services (Online & In-Person)

Our offerings may include, but are not limited to:

  • Online and in-person yoga classes

  • Online and in-person yoga therapy sessions

  • Herbal consultations and herbal education

  • Herbal medicine courses, workshops, or trainings

  • Mentorship, coaching, and educational programs

  • Spiritual insight, teachings, ritual and traditions

  • Digital content (videos, recordings, written materials)

Services may be delivered live or pre-recorded, online or in person, individually or in groups.

All services are provided for educational, informational, and personal development purposes only.

2. Not Medical or Mental Health Advice

You acknowledge and agree that:

  • We are not medical doctors or licensed mental health professionals

  • Our services do not diagnose, treat, cure, or prevent any disease

  • Yoga, yoga therapy, herbalism, and mentorship are complementary practices

Nothing provided through our website, sessions, or materials should be considered medical, psychological, or legal advice.

Always consult a qualified healthcare professional regarding medical conditions, injuries, pregnancy, medications, or mental health concerns.

3. Personal Responsibility & Assumption of Risk

By participating in any online or in-person services, you agree that:

  • You are responsible for your own physical, mental, emotional, and spiritual well-being

  • You will listen to your body and modify or stop practices as needed

  • You voluntarily assume all risks, including injury, discomfort, emotional response, or adverse reactions

For in-person sessions, you confirm that you are physically able to participate and will inform us of any relevant conditions before the session.

4. Online Participation Disclaimer

For online services, you acknowledge that:

  • You are responsible for creating a safe practice environment

  • You understand that we cannot physically adjust or assist you

  • You accept full responsibility for your participation while practicing remotely

5. Herbal Education & Information Disclaimer

All information related to herbs and herbal medicine is provided for educational purposes only.

  • Individual responses to herbs vary

  • Herbs may interact with medications or medical conditions

  • You are responsible for consulting appropriate professionals before using herbal remedies

No guarantees are made regarding outcomes or effectiveness.

6. Payments, Cancellations & Refunds

  • Payment is required in advance unless otherwise stated

  • Missed sessions or late cancellations may be non-refundable

  • Courses, programs, and packages may have separate refund policies

Any applicable refund or cancellation terms will be clearly stated at the time of purchase or booking.

7. Intellectual Property

All content on this website and within our offerings—including text, videos, recordings, handouts, course materials, and images—is the intellectual property of The Vital Oak unless otherwise stated.

You may not copy, distribute, share, or reproduce any materials without prior written permission.

8. Privacy, Data Protection & GDPR Compliance

We are committed to protecting your personal data and complying with the General Data Protection Regulation (GDPR).

Personal Data We May Collect:

  • Name, email address, phone number

  • Billing and payment information

  • Health-related information voluntarily provided

  • Website usage data (cookies, analytics)

How Your Data Is Used:

  • To provide services and communicate with you

  • To process payments and manage bookings

  • To comply with legal and tax obligations

  • To send newsletters or updates (with your consent)

Your Rights Under GDPR:

You have the right to:

  • Access your personal data

  • Request correction or deletion

  • Withdraw consent at any time

  • Request data portability

  • Lodge a complaint with a supervisory authority

We do not sell or share your data with third parties except where required to deliver services (e.g., payment processors, booking platforms).

For full details, please see our Privacy Policy at [link to Privacy Policy].

9. Confidentiality

Any personal or health-related information shared during sessions will be treated with respect and confidentiality, except where disclosure is required by law.

10. Limitation of Liability

To the fullest extent permitted by law, The Vital Oak shall not be liable for any injury, loss, damage, or adverse outcome arising from participation in online or in-person services or use of information provided.

Your participation is entirely at your own risk.

11. Third-Party Services & Links

This website may use or link to third-party services (e.g., booking systems, video platforms, payment processors). We are not responsible for their content, policies, or practices.

12. Termination

We reserve the right to suspend or terminate access to our website, services, or programs if these Terms are violated, without notice.

13. Governing Law

These Terms are governed by the laws of the United States of America, Colorado State, and Montezuma County.

14. Changes to These Terms

We may update these Terms at any time. Updates will be posted on this page with a revised “Last updated” date. Continued use of the website or services constitutes acceptance of the changes.

15. Contact Information

If you have questions about these Terms or your data:

Name / Business: The Vital Oak
Email: deb@thevitaloak.com
Website: thevitaloak.comPrivacy Policy

Last updated: January 16, 2026

This Privacy Policy explains how The Vital Oak (“we”, “us”, or “our”) collects, uses, stores, and protects your personal data when you visit our website, contact us, or participate in our services. We are committed to protecting your privacy and complying with the General Data Protection Regulation (GDPR) and applicable data protection laws.

1. Who We Are

Business Name: The Vital Oak, LLC

Website: www.thevitaloak.com
Email: deb@thevitaloak.com
Location: Mancos, Colorado, USA
For the purposes of data protection law, we are the Data Controller of your personal data.

2. Personal Data We Collect

We may collect and process the following personal data:

Information You Provide Directly

  • Name

  • Email address

  • Phone number

  • Billing and payment information

  • Health or wellness information voluntarily shared (e.g., via intake forms or emails)

  • Messages sent via contact forms, email, or booking platforms

Information Collected Automatically

  • IP address

  • Browser type and device information

  • Website usage data (pages visited, time spent)

  • Cookies and similar technologies

3. How We Use Your Personal Data

We use your data only where we have a lawful basis to do so, including to:

  • Provide and manage our services (online and in-person)

  • Process bookings and payments

  • Communicate with you about sessions, programs, or inquiries

  • Send newsletters or marketing communications (with your consent)

  • Improve our website and offerings

  • Meet legal, tax, or accounting obligations

4. Lawful Bases for Processing (GDPR)

Under GDPR, we process your data on the following lawful bases:

  • Consent – when you opt in to emails, newsletters, or provide health information

  • Contract – when data is needed to deliver services you’ve booked

  • Legal obligation – where required by law

  • Legitimate interests – for basic business operations, provided your rights are not overridden

You may withdraw consent at any time.

5. Health & Sensitive Data

Any health-related or sensitive information you choose to share is:

  • Provided voluntarily

  • Used solely for the purpose of supporting your participation in services

  • Stored securely and accessed only when necessary

We do not collect sensitive data unless you choose to provide it.

6. How Your Data Is Stored & Protected

We take reasonable technical and organizational measures to protect your personal data, including:

  • Secure platforms for email, bookings, and payments

  • Password-protected devices and accounts

  • Limited access to personal information

Your data is retained only for as long as necessary for the purposes described or as required by law.

7. Sharing Your Data

We do not sell or rent your personal data.

We may share data only with trusted third parties where necessary, such as:

  • Payment processors

  • Booking or scheduling platforms

  • Email marketing services (only with consent)

  • Accounting or legal services

All third parties are required to comply with GDPR or equivalent standards.

8. Cookies & Analytics

Our website may use cookies or analytics tools to understand how visitors use the site.

You can:

  • Adjust cookie settings in your browser

  • Decline non-essential cookies where applicable

For more details, see our Cookie Policy (if applicable).

9. Your Rights Under GDPR

You have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request deletion of your data (“right to be forgotten”)

  • Restrict or object to processing

  • Request data portability

  • Withdraw consent at any time

  • Lodge a complaint with a data protection authority

To exercise your rights, contact us at [your email address].

10. Email Marketing

If you subscribe to our mailing list:

  • You will only receive emails you have consented to

  • You may unsubscribe at any time using the link in our emails

We do not send unsolicited marketing emails.

11. Third-Party Links & Platforms

Our website may link to or use third-party platforms (e.g., Zoom, payment processors, social media). We are not responsible for their privacy practices. Please review their privacy policies separately.

12. International Data Transfers

If data is transferred outside the EU/UK, we ensure appropriate safeguards are in place to protect your data in accordance with GDPR.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated date.

14. Contact Us

If you have questions about this Privacy Policy or how your data is handled:

Name / Business: The Vital Oak
Email: deb@thevitaloak.com

Website: www.thevitaloak.com